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Safety during The Fruit and Vegetable Industry Fair TSW

 EXHIBITION AREA

 

PTAK Warsaw Expo meets the highest safety standards

1.Above-standard safety measures have been introduced to increase the level of health safety in the exhibition area.  There are temperature detection and disinfection cabins at the entrance to every event. At this point every visitor may fill in a health condition statement and get a free face mask. For the comfort of our visitors, circulation area has been extended, the automatic entry and exit control has been introduced and high-touch surfaces are regularly disinfected.
2.The number of visitors has been adjusted to the regulations in force, i.e. 1 person per 15 m2 (fully vaccinated people are not included in the limit). 
3.It is voluntary for the visitors to provide information about being vaccinated. Each person who refuses to provide such information will be considered as unvaccinated and included in the defined limit (1 person per 15 m2).
4.It is mandatory to cover your mouth and nose with a face mask when you participate in the TSW Fair events. Wearing a face mask is obligatory in buildings and outside if it is impossible to maintain social distance, i.e. 1.5m space between individuals (people not covering their mouth and nose with a face mask will be asked to do so immediately or to leave the area). It is recommended to wear disposable gloves.
5.Hand sanitiser is available at all times.

ENTRANCE ZONES

1.Registration of all TSW visitors has been introduced in order to obtain their data, including information about vaccination. The registration form will include a COVID-19 epidemic declaration of not being in quarantine or isolation.
2.A mandatory medical survey focusing on the declaration of not being in quarantine or isolation has been introduced for all visitors. Exhibitors, organisers of the events as well as the service providers are responsible for conducting medical survey among their employees and are obliged to deliver such information before the event. TSW is responsible for conducting medical survey among the visitors.
3.Events organised at the TSW area are available only for authorised personnel and people with entrance documents, i.e. registered exhibitors, participants of conferences and other meetings, registered visitors, registered service providers and registered media representatives. 
4.Various circulation areas have been marked for participants of the events organised in the TSW area – separate for visitors entering the area, other for visitors leaving the area, in order to minimise contact between them.
5.Safe waiting zones have been prepared and marked by lines and stickers indicating queue direction and 1.5m distance between the visitors.
6.Touchless ticket scanners have been installed at entrance zones.
7.The TSW security will verify if visitors wear face masks in buildings and outside if it is impossible to maintain social distance, i.e. 1.5m space between individuals.
8.A closed isolated and properly disinfected rooms (“isolation rooms”) have been prepared for people with symptoms of an infection. People diagnosed with high temperature or symptoms indicating a possibility of COVID-19 infection will be escorted by a designated staff member to an isolation room. Next medical team will decide about further actions. 

CUSTOMER SERVICE STANDS (reception desks, the TSW office, information desks, etc.)

1.We have reduced the number of customer service stands to the minimum and unlocked many online service options.
2.Customer service stands have been equipped in plexiglass shields.
3.Only employees after consensual temperature control, equipped in face masks and gloves will be allowed to work, in accordance with the regulations in force and recommendations of Chief Sanitary Inspectorate.
4.Safe customer service waiting zones have been prepared for the visitors to keep at least 1.5m distance. Tapes, poles and stickers on the floor indicate 1.5m distance between the visitors and a customer service attendant.
5.Reception desks’ surfaces will be disinfected at least every hour.
6.We recommend cashless payments. Payment terminals are covered with foil and disinfected at least every hour.

EXHIBITION STANDS AND VISITORS ZONES

1.Exhibitors are advised to prepare more open/spacious stands, i.e. to avoid small spaces if possible.
2.The minimum distance of 1.5m has to be guaranteed. If the stand is too small to guarantee 1.5m distance between visitors, the Exhibitor is advised to plan special shields in places for consultations as well as to use face masks covering mouth and nose.
3.It is recommended to Exhibitors to use smooth surface elements which are easy to clean and disinfect (e.g. information desks’ counters, tabletops, swing door).
4.Exhibitors are obliged to provide their staff members with personal protective equipment and disinfection detergent. It is also advised to prepare hand sanitisers for the visitors.
5.While organising restaurant space, safe distance between tabletops (from an edge to an edge) needs to be kept. The distance has to be at least 1.5m or 1m if the tables are separated with shields of at least 1m height (above the tabletop).
6.It is recommended to keep the appropriate distance between people entering the stand and to avoid handshakes.
7.Exhibitors as well as organisers and participants of the TSW events are advised to prepare only online materials for the visitors. 
8.During the assembly and disassembly of the stand construction companies and suppliers are obliged to act in accordance with the regulations in force and recommendations of Chief Sanitary Inspectorate.
9.The number of seats during the TSW events has been reduced by ensuring 1.5m distance between seats in accordance with current safety regulations. 
10.Exhibitors are advised to adjust the number of seats at their stands by ensuring at least 1.5m distance between seats in accordance with current safety regulations. If it is impossible to keep safe distance between people, it is recommended to wear face masks.
11.The abovementioned rules concerning preparing and running stands apply in all halls.

CATERING SPACE

1.The rules of functioning of the catering space (including restaurants, bars, food stands, etc.) have to meet current safety regulations for such facilities. 
2.Safe waiting zones for visitors wishing to enter the catering space (including restaurants, bars, food stands, etc.) have to be prepared to ensure at least 1.5m distance. 

HEALTH AND SAFETY MEASURES

1.The cleaning service operates in accordance with the sanitation plan. 
2.The appropriate number of 60% alcohol hand sanitisers and the instructions of sanitation are provided in visitors’ zones, at the reception desk, by the entrance to a catering space, etc.
3.The TSW fair staff members have been trained in the field of sanitary regime and visitors’ safety in the facility.
4.Exhibitors, service providers as well as the organisers of other events are obliged to train their staff members working at the stands or during the events in the field of sanitary regime and visitors’ safety in the facility.
5.High-touch surfaces (door handles, banisters, railings, counters) are regularly cleaned and disinfected, at least every hour.
6.Exhibitors and organisers of events are advised to regularly clean and disinfect high-touch surfaces (reception desks’ counters, door handles, banisters, railings), at least every hour.
7.Exhibitors and organisers of events are advised to keep rubbish and waste in regularly cleaned and disinfected closed containers.
8.Rooms and spaces attended by visitors are regularly ventilated.
9.All toilets are equipped in liquid soap, hand sanitiser and disposable paper towels, as well as instructions of hand sanitation. Toilets are regularly controlled in terms of equipment and cleanness.  Check sheets are filled in every hour by the cleaning service.
10.A TSW medical team is present during every event with more than 50 participants.

COMMUNICATION WITH VISITORS

1.Intensified information campaigns concerning safety regulations during the TSW fair are conducted during events.
2.There are sound or audio-visual announcements about the restrictions on the number of people attending the fair, the locations of events, the obligation to maintain social distance, avoid crowds and respect sanitation standards.
3.There are visible educational materials (posters, screen charts, instructional films) about hand sanitation and protection while sneezing and coughing as well as maintaining social distance and avoiding handshakes (toilets, customer service stands, entrance zones).

THE OPENING GALA, CONFERENCES

1.Seats for visitors will be marked to ensure social distance.
2.Chairs will be spaced in safe distance in conference rooms.
3.People appearing at the stage during conferences will be obliged to maintain safe distance between each other.
4.A person appearing at the stage is allowed to take their face mask or any other mouth and nose cover off for the time of their speech.

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